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What is a W-4 Form

The W-4 form, formally known as Employee's Withholding Allowance Certificate, is an IRS document you fill out in order to inform your new employer of the amount of money to withhold from your pay for federal income taxes.  

What You Need IRS Form W-4 For

The W-4 form is crucial for businesses with employees because the document assists them in taking the right amount of taxes from their employers’ paycheck. The form must be submitted on a yearly basis, or whenever your current personal/financial state of affairs changes significantly. 

Here’s why completing the IRS Form W-4 regularly and accurately is crucial:

  • The IRS demands us to pay taxes on our income in a gradual manner during the year; if you don’t withhold enough tax, the amount of money you could owe to the IRS in April may be way too hefty;
  • On the other hand, completing the IRS Form W-4 in a correct way will save you from overpaying your taxes and i.e. prevent excessive tightening of your monthly budget. 

Filling out W-4 in 2022

Make sure you take your time and complete the form with maximum concentration in mind. The W4 form is relatively simple to complete without any assistance. In case you feel you need help, you can always ask your bookkeeper to do that with you. 

Organizations That Work with IRS Form W-4

Internal Revenue Service (IRS)

Relevant to W-4 form 2022 documents

IRS Form W-4 Resources

Download blank form W-4

IRS Instructions for W-4

How to get a W-4 Form

How to fill out a W-4 Form

How to sign a W-4 Form

How to Fill out IRS Form W-4

Step 1: Open the form with PDFLiner by clicking the "Fill Out Form" button.

Step 2: Follow these guidelines that will lead you through the procedure:

  • Provide your name and contact details;
  • Specify your Social Security Number;
  • Indicate your marital status;
  • Specify recent name changes (if there were any);
  • Answer a few questions to fill out the Allowances section.

Step 3: Sign your W-4 electronically by clicking on the Sign Field at the end of the first page.

Step 4: Click Done to save and download your W-4 form.

FAQ: Form W-4 Popular Questions

What is the purpose of the W-4 form?

The form is used by employees to inform their employers about the amount of tax to be deducted from their paychecks based on their dependents, filing status, estimated deductions, and similar factors.

What are W-4 allowances?

The term “allowance” for the purpose of W-4 refers to an exemption that reduces the amount to be withheld from the filing employee’s paycheck and was applicable prior to 2020. Zero allowances meant no reduction in the amount withheld.

How to sign a W-4 form?

  • Click the Sign Field at the end of the first page.
  • Next, click the Add Signature button.
  • Create a signature using one of the 3 methods.
  • Click Save button

After that, your signature will be added to the W-4 form.
 

What is the difference between a W-2 and a W-4?

The former is to be filled out by the employer to report the costs earned by and withheld from their employees, while the latter is a report each employee is to submit to their employer.

How to file a W-4?

According to the IRS, employers are allowed to set up an electronic system for receiving W-4 forms from their employers. The form must be filled out completely and correctly.

Who can claim exemption on their W-4?

Employees with no tax liability in the past and current years (i.e. those who received and are expecting a full refund) can claim exemption.

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