Fillable Form W-4 (2022)

Understanding the W-9 Form 2023 The W-9 form PDF serves as a legal way to request TIN and other tax information. Businesses typically use it to obtain SSNs or EINs from their contractors and correctly fill out 1099-MISC and 1099-NEC forms. Filling Out the Blank W-9 Form First of all, take a look at this W9 example. This is how a filled pdf would look like in most cases. With PDFLiner you can finish the document in a couple of minutes and email it to the requester straight from the editor. Step 1: Gather Necessary Info Before beginning, make sure to have all the requested info. This includes your Employer ID Number or Social Security Number. Sometimes, businesses may require additional information, such as the name of your business, entity tax type, or exemption codes. Step 2: Add Legal Name and/or Business Name Enter your full legal name as it appears on your Social Security card or other official documents. If you are operating under a different business name, include that as well. For instance, if your legal name is John Doe and your freelance graphic design business is called "Doe Designs," write "John Doe" on the first line and "Doe Designs" on the second line. Step 3: Pick Federal Tax Classification Check the appropriate box for you in the third line. If you are a contractor or freelancer, check the "Individual/sole proprietor or single-member LLC" box. For businesses with more than one shareholder, there are other options: C corporation has an unlimited number of investors or shareholders, and the corporation's and each investor's income should be reported separately. S corporations are limited to 100 shareholders. In this case, the profits and losses of the corporation are passed through to the shareholders, who report them on their tax returns.  Partnership is a business entity where two or more people share ownership and profits of the company. Trust/estate is for legal entities responsible for filing tax returns and paying any taxes the trust or estate owes. In our example, John Doe would check the first box since he runs a freelance graphic design business. Step 4: Enter Exemptions (optional) In most cases, you would leave this section blank. However, if you have any applicable exemption codes based on your business type or tax situation, enter them in the designated fields. Provide the suitable code if you are free from backup withholding or get a specific tax exemption. Step 5: Add Your Address Fill in your mailing details, giving the house number, street name, city, state, and ZIP code. This address is where the payer will send any necessary tax paperwork, such as 1099 forms. In this example, John Doe would enter his home address since he works from home. Step 6: Provide Taxpayer ID Number (TIN) Here you get 2 options, add Social Security Number (SSN) or Employer Identification Number (EIN), depending on your business type. For most freelancers and sole proprietors, an SSN will suffice. However, provide your EIN if you have a separate legal entity for your business, such as an LLC or corporation.  Since John Doe operates as a sole proprietor, he would enter his SSN. Step 7: Certify the Fillable W-9 Form After filling in all the required fields, review the document carefully for accuracy. Make sure you haven't forgotten any sections and provided the correct information.  Once you've double-checked the form, sign and date it at the bottom to certify that the information you provided is correct and that you are not subject to backup withholding. Submit the Printable W-9 Form Once you have completed and signed your W-9 form, send it to the requester (typically, the company or individual who pays you for your services). Stow away a copy of the completed PDF for your records, as you may need to refer to it in the future. More Real-Life Examples Example 1: Freelance writer - Sole proprietor Samantha is a freelance writer recently hired by a marketing agency to work on several projects. The agency requests Samantha complete a W-9 form before they can process her payments.  Samantha downloads W-9 form 2023 and starts filling it out. She enters her full legal name, "Samantha Smith," as it appears on her Social Security card. Since she operates under the "Smith Creative Designs" business name, she writes that in the second line. As a sole proprietor, she checks the "Individual/sole proprietor or single-member LLC" box.  Samantha doesn't have any exemptions, so she skips that section. She provides her mailing address, which is also her home address since she has a home office. Finally, Samantha enters her Social Security Number as her TIN. After reviewing and signing the document, she emails the completed and printable W-9 form to the marketing agency. Example 2: Contractor - IT Consultant - Single-member LLC Michael is an IT consultant who owns an LLC called "Tech Solutions." A company has recently contracted him to help upgrade its network infrastructure. Before the payment for his services, the company requests Michael to provide a completed W-9 form. Michael finds the fillable W-9 form at PDFLiner and starts filling it out. He enters his LLC's legal name, "Tech Solutions LLC," in the first line as his Legal Name and leaves the second line blank because his Business Name is the same. Since his business is a single-member LLC, he checks the first box for his federal tax classification. Michael doesn't have any exemptions, so he leaves that section blank. He provides the mailing address of his registered business office, where he would like to receive any tax documents from the company. Michael writes his EIN as the Taxpayer Identification Number because he owns an LLC. Note: If you owe a single-member LLC and don’t have any employees, you don’t have to get EIN; you can use your SSN instead. After carefully checking everything, Michael e-signs it and adds a current date to certify the accuracy of the information provided. He then submits the printable W-9 form to the company that contracted his services. Samantha and Michael completed and submitted their W9s, providing the necessary information to their respective clients. This process ensures they comply with tax regulations and can be accurately compensated for their freelance and contractor work. IRS PDF Form W-9 Resources Download free W 9 form blank How to fill out W9 form How to get a free W-9 form How to sign W-9

How to Fill Out a W-2 Form PDF in 2023 The printable W2 form (also known as Wage and Tax Statement) provides the correct sum paid to the employee and the taxes withheld from their paychecks during the year. Every employer should fill out this form by the end of the year. The amounts of taxes withheld and employees’ info are based on the information they provided with a W-4 Form. Step 1: Employer’s and Employee’s Information On the left part of the blank W-2 form, you need to add data shown on your tax return and on the employee’s W-4: Employee’s SSN; Your EIN; Your business name and address; Employee’s name and address; Control number (optional). Step 2: Wages, Tips, and Compensation Next, move to the right part and enter the employee's total wages earned during the year, including regular wages, tips, bonuses, and other forms of compensation on line 1.  If the amount doesn’t exceed the 2023 wage base ($160,200), copy it to lines 3 and 5. In case total wages are higher, enter $160,200 on line 3 and copy the amount from line 1 to line 5.  Suppose the employee received tips directly from customers and reported them as Social Security tips; write that amount on line 7. And if you distribute a portion of the tips received among employees by yourself, show this amount on line 8. On line 10, report any dependent care benefits you provided during the year. This may include: Dependent care assistance programs (DCAP); Employer-provided dependent care; Non-taxable employer reimbursements. Step 3: Withheld Taxes On line 2, write a total Federal income tax withheld during the year. This amount should be based on the employee’s taxable income and filing status they specified on W-4. On line 4 report Social Security taxes. In 2023 it’s 6.2% of the SS wages (box 3). On line 6 enter Medicare taxes paid during the year. This year's tax rate is 1.45% of Medicare wages (box 5). Step 4: Lines 11 - 14 Line 11 is used to report your distributions from a nonqualified deferred compensation plan to the employee. This information is needed for SSA. Lines 12 are to report other compensations or deductions using single or double letter codes that correspond to each. In the W-2 template, we use code D to show the employee’s retirement plan contributions. Check one of the boxes 13 if they apply: Statutory employees are the ones whose earnings are subject to SS and Medicare taxes but not federal income taxes. Retirement plan box is for employees who contributed to their plans during the year. Third-party sick pay box is to report that the third-party payer made the sick payments. On line 14, you can include any additional information you wish to communicate to your employee. Step 5: State and Local Taxes If your state or locality requires income tax withholding, you will need to report the amount withheld on Form W-2. Check the specific tax regulations for your jurisdiction to determine the reporting requirements and ensure compliance. Once you are done, print W2 form and send it to your employees. Form W-2 2023 Deadlines 1. To Employees Employees should receive their copies B, C, and 2 of Form W-2 by January 31st, following the end of the tax year. Ensure you promptly provide the form to your employees, as delays can lead to dissatisfaction and potential penalties. 2. To SSA As an employer, you must file Copy A of the downloadable W 2 form, along with the transmittal form W-3, with the Social Security Administration (SSA) by the last day of February (or the last day of March if filing electronically). Real-Life W-2 Examples Example 1: Simple Case  Sarah Johnson is an employee of XYZ Company, who earned a total of $170,000 in 2023 and reported $2,000 in tips. Sarah's W-2 form would be filled out as follows: The employer's (XYZ Company) and Sarah's information are added on the left side of the form. On the right side of the form, under 'Wages, Tips, and Other Compensation,' $170,000 is added to line 1. Since this amount exceeds the 2023 wage base ($160,200), $160,200 is entered on line 3, and $170,000 is added to line 5. Sarah reported $2,000 in tips, which is added on line 7. Suppose XYZ Company withheld $35,000 in federal income tax over the year. This amount is added on line 2. Social Security taxes are reported on line 4, which is 6.2% of the Social Security wages, i.e., $9,932.40. Medicare taxes are entered on line 6, which is 1.45% of Medicare wages, i.e., $2,465. Example 2: Nonqualified compensation and retirement plan Consider Jane Doe, an employee at DEF Company. In 2023, Jane earned a total wage of $180,000 and received $10,000 as nonqualified deferred compensation as a part of her compensation package negotiated with DEF Company. In addition, she contributed $5,000 to her 401(k) retirement plan. Here's how Jane's W-2 form would be filled out: The employer's (DEF Company) and Jane's information are added on the left side of the form. On the right side of the form, under 'Wages, Tips, and Other Compensation,' $180,000 is added to line 1. Since this amount exceeds the 2023 wage base ($160,200), $160,200 is entered on line 3, and $180,000 is added to line 5. Suppose DEF Company withheld $40,000 in federal income tax over the year. This amount is added on line 2. Social Security taxes are reported on line 4, which is 6.2% of the Social Security wages, i.e., $9,932.40. Medicare taxes are entered on line 6, which is 1.45% of Medicare wages, i.e., $2,610. On line 11, Jane's $10,000 nonqualified deferred compensation is reported. Jane's contribution to her 401(k) retirement plan is indicated in line 12. Code D denotes this contribution so that it would be written as 'D 5000'. In line 13, the 'Statutory employee' box would be checked, as Jane falls under this category. Remember, these examples are simplifications and don't account for all possible deductions and tax situations. It's always important to consult with a tax professional or use reliable tax software to ensure accurate tax reporting. Useful Tips For Fillable W2 Don’t forget about deadlines. Employers should meet specific due dates and provide the necessary information on time. Copy A should be sent to SSA. Copy 1 goes to the state, city, or local tax department. Copies B, C, and 2 go to employees. Copy D should be kept for records by an employer for 4 years. Always double-check everything you enter in the form — especially personal info and calculations. IRS Form W-2 Resources Download W 2 form blank Instructions for the Requester of W-2 How to fill out W-2 How to sign W-2

What Is a W-4 Form (2023) The fillable W4 form, formally known as Employee's Withholding Allowance Certificate, is an IRS document you fill out in order to inform your new employer of the amount of money to withhold from your pay for federal income taxes.   What you need IRS form W-4 for The W-4 form is crucial for businesses with employees because the document assists them in taking the right amount of taxes from their employers’ paychecks. The form must be submitted on a yearly basis, or whenever your current personal/financial state of affairs changes significantly.  Here’s why completing the IRS Form W-4 regularly and accurately is crucial: The IRS demands we pay taxes on our income in a gradual manner during the year; if you don’t withhold enough tax, the amount of money you could owe to the IRS in April may be way too hefty; On the other hand, completing the IRS W-4 in the correct way will save you from overpaying your taxes and, i.e., prevent excessive tightening of your monthly budget.  Who Should Fill Out Form W-4? Form W-4 is completed by employees and is used to calculate the amount of taxes that should be withheld from their paychecks. If you claim zero allowances on your W-4, the highest amount of taxes will be withheld from your paycheck.  Employees should complete form W-4 when they start a new job to provide information about your tax status, so employers can withhold the right amount. They can also update their W-4 at any time if their personal or financial information changes. Fill Out W4 Online in 2023 Make sure you take your time and complete the document with maximum concentration in mind. The editable W4 form is relatively simple to complete without any assistance. In case you feel you need help, you can always ask your bookkeeper to do that with you. Organizations That Work with IRS Form W-4 Internal Revenue Service (IRS) Relevant to W-4 blank form 2023 Documents form W 9 IRS; ds11 form for a passport; form 1099 tax; IRS form 1120 f; form 1042 s; IRS form 1040 schedule h; IRS form 8813. IRS Form W-4 Resources Download blank form W-4 IRS Instructions for W-4 How to get a W-4 Form How to fill out W-4 How to sign IRS W-4

What is a W-3 Tax Form (2023)? You’ve most likely heard of the W-2 form. If your business has at least one employee, the transmittal W-3 form should also be in your focus zone. Form W-3, also referred to as Transmittal of Wage and Tax Statements, is created for taxpayers in the U.S. to report their financial activity to the Social Security Administration. While the W-2 form reveals the financial activity of just one employee, the W-3 form focuses on combining the numbers for all your workers in one document. What You Need the Printable Transmittal Form For Form W-3 is a transmittal document that’s used by the employer for the following purposes: To show their total income; SS payments; Medicare payments; And withholding for all the workers in the past year. Form W-3 must be filed only if a paper copy of the W-2 form is being submitted. If you have filed the W-2 form online, do not send the W-3 form to the SSA. Also, do not file this form without the W-2 form.  The W-3 is a two-pager. The first page contains brief (but very important) instructions on how to complete it, so make sure you read them carefully. The second page is a straightforward table that needs to be filled out in several easy steps. Organizations That Work with Form W-3 2023 The US Social Security Administration Related to a W-3 Tax Documents Fillable W-9 Fillable W-2 form Fillable W-4 Fillable 1040 Fillable W-7 IRS Form W-3 Resources Download blank W-3 Transmittal Instructions for the Requester of Form W-3 How to fill out W-3 form

What is a W7 Form? Form W-7 is an application for IRS individual taxpayer identification number or simply ITIN. ITIN is an 9-digits number that IRS grants to people who can't receive an SSN for some reason and uses is to identify a tax payer. We have the whole article in our blog explaining "what is a W-7 Form". What I need the W-7 IRS Form for? IRS Form W7 or Application for Individual IRS Tax Identification Number works for both residents and non-residents of the US. The name of the form speaks for itself, it's used to apply for an individual tax ID or to renew an ITIN, the applicant must provide documents that prove their identity. The document is mostly used by non-residents who are not allowed to have a Social Security number but are required to complete a federal tax return with the IRS in order to receive income from US sources. In our blog, you can read more detailed article on how to apply for ITIN number. Organizations that work with a Fillable W7 Form PDF IRS. Related to Tax W7 Form Resources: What is a W-7 Form Apply For ITIN Using IRS Form W-7 How to Renew ITIN Number