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What is a W-2 form?

The W-2 form (also known as Wage and Tax Statement) is used to provide the correct sum paid to the employee and the taxes paid on their incomes per year. Although the W-2 form is completed only by the employer, it is sent out to employees to inform them about the taxes and spendings.

What I need the W-2 for?

Wage and Tax Statement form must be obligatorily completed by every employer. If form W-2 is completed by the employer, other forms are not accompanied. But when an employee receives a W-2 form for considering, the tax return must be attached to the copy of the form. Printable W-2 form (Wage and Tax Statement) must be sent to the employee, Internal Revenue Service, and State Government.

Filling out the W-2

To complete the form, you have to provide the following information:

  • Employee’s SSN;
  • Employer’s EIN, name, address, and zip code;
  • Company’s name, street address, and contact information;
  • Employee’s full name, contact information;
  • Information about wages and tips,
  • Taxes information.

Wage and Tax Statement or Form W-2 requires your complete attention for filling it out successfully. This is why it is recommended to use a simple tool like PDFLiner to fill the document step-by-step. Here you can open a blank W-2 form, edit and print it or just simply save it as a PDF.

Organizations that work with W-2

  • Internal Revenue Service;
  • Employee;
  • State Government.

Related W-2 Tax Documents

IRS Form W-2 Resources

Relevant to W-2 form 2021 

form w 9 tax passport forms ds 11 tax form for 1099 employees

How to fill out Form W-2? Step-by-step Guide:

Step 1: Open the form fillable W-2 form in PDFLiner and click the first line to provide the SSN of the employee;
Step 2: Include the EIN, name, and address of the employer in boxes b and c; fill the control number in d;
Step 3: E and f boxes are about the employee, requiring their name and address;
Step 4: Provide information on wages and tips, including social security wages, federal income tax withheld, social security tax withheld, social security tips, Medicare tax withheld, allocated tips, and care benefits for dependent;
Step 5: Write down your employer’s ID number, state wages, state income tax, local wages, and local income tax;
Step 6: In box 12, there must be codes that lower employee’s taxable wages. They are calculated in the instructions to the form and are individual for every employee.

FAQ: Form W-2 Popular Questions

What is the purpose of a W-2 form?

Form W-2 was created by the IRS to reveal the amount of taxes that are usually withheld from the paycheck during the year. You should use the form to file the state and federal taxes. The form must be filled by an employer for every employee. You have to send it to the IRS as well.

Where can I get the W-2 form?

You can easily find the empty blank of Form W-2 on the Internet. The form is available on the IRS official website. However, if you want to receive the fillable option, all you need to do is open the form in the PDFLiner. You don’t have to download it and can fill the form online, which significantly saves your time.

Why is the form W-2 needed to file a tax return?

The IRS needs the data on salary and wages for your employees if you are an employer. It reports that state and federal taxes are withheld from the paycheck you have. For employees, it is also important to receive the form from their employer. They have to include the information while filling the tax return form.

What does a W-2 form look like?

The Form W-2 is a one-page document with numerous boxes you have to fill. Some of them are signed with letters, while others have numbers for your convenience. The IRS offers 11 pages of the document. However, there are lots of copies of the same form and instructions to them. You have to provide information for 1 page only and make copies afterward.

What is the Form W-2 deadline?

The deadline for Form W-2 is January 31st. Before this date, you have to receive the filled form from your employer or send every worker the form if you are an employer yourself. You may use the online option and send it to everyone. Yet, if January 31st is Saturday, Sunday, or some legal holiday, the date is postponed till the business day.

When does an employee receive Form W-2?

There is a strict deadline for Form W-2. The IRS asks all employers to send these forms to their employees no later than by January 31 of the current year. It must be made after the tax year is closed, which usually happens on December 31 every year. You can contact the employer if you don’t receive the form until that time, and address the IRS further if there is no response.

Hear What PDFLiner Users Have to Say & Join Them Today

  • Eric Marshall
    Payroll Specialist
    I like that with PDFLiner, I can create printable W-2 templates tailored to each company employee right before the deadline arrives and submit the forms digitally without leaving my comfy workspace. This is an excellent tool if you want to save time dealing with your PDF flow and focus on the major stuff like making money, for example.
  • Hank Meyer
    Small Business Owner
    My wife does the bookkeeping for our business. She says she uses this service all the time because storing all the tax blank forms in one virtual space with the possibility to fill them out (and correct the data in real-time) is really convenient. Dealing with the fillable W-2 form is easy with PDFLiner because once you manually fill out the first-page data, you can automatically fill out the rest. What’s more time-saving than that? And the less paper in our office, the better!
  • Briana May
    Accountant
    This is a well-programmed tool and superb allrounder for anything that involves PDF management. Whether I need to fill out and download/submit online form W-2 or any other digital file, the tool is user-friendly and overall intuitive. With PDFLiner, I get to work on my clients’ files a lot faster and more efficiently.
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