Form W-2 (2023)


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Form W-2 (2023) - Thumbnail Show form versions

Get your W-2 Form in 3 easy steps

  • 01 Fill and edit template
  • 02 Sign it online
  • 03 Export or print immediately

What is a Form W-2 2023?

The W-2 form (also known as Wage and Tax Statement) is used to provide the correct sum paid to the employee and the taxes paid on their incomes per year. Although the W-2 tax form is completed only by the employer, it is sent out to employees to inform them about the taxes and spendings.

The document reveals important data about the income amount that your employer paid you during a year, taxes withheld from your paycheck, benefits, and other info.

What is a W2 form for?

W-2 form in PDFLiner editor

Wage and Tax Statements should be obligatorily completed by every employer. If form W-2 is completed by the employer, other documents are not accompanied. When an employee receives a W-2 form for consideration, a tax return must be attached to the copy of the document. Printable W-2 form (Wage and Tax Statement) must be sent to the employee, Internal Revenue Service, and State Government.

Filling out the Wage and Tax Statement in 2023

The following info is requested:

  • Employee’s SSN;
  • Employer’s EIN, name, address, and zip code;
  • Company’s name, street address, and contact information;
  • Employee’s full name, contacts;
  • Wages and tips;
  • Taxes.

Wage and Tax Statement or Forms W-2 require your complete attention for filling it out successfully. Use a simple tool like PDFLiner to fill the document step-by-step. Here you can open a blank W-2 form, edit and print it or just simply save it as a PDF.

To sum up, this document was created for employers and their employees in order to report wages and taxes that were paid during a year. Employers should fill it out and send to all their workers before the tax season. Employees should use this form to report in their tax returns.

Use PDFLiner to fill it out, share with your employees or simply send it by email. We added autofill for your convenience, so all you have to do is fill out the first page. Information will be automatically copied to all other pages.

Useful Tips To Remember

  1. Don’t forget about deadlines. Every employer should meet specific deadlines and provide the necessary information on time.
  2. Copy A should be sent to SSA.
  3. Copy 1 goes to the state, city, or local tax department.
  4. Copies B, C, and 2 go to employees.
  5. Copy D should be kept for records by an employer for 4 years.
  6. Always double-check everything that you enter in the form. Especially personal info and calculations.

How Can I Get a Copy of My W2 Online?

If your employer offers an online portal for employee tax documents, you can log in and download or print a copy of your W2. If your employer does not offer online access to W2 forms, you can request a copy from your employer's human resources or payroll department.

Organizations that work with W-2

  • Internal Revenue Service;
  • Employee;
  • State Government.

IRS Form W-2 Resources

How to Fill Out Form W-2? Step-by-step Guide:

Step 1: Click a blue button on this page to open a fillable W-2 form in PDFLiner;
Step 2: Click the first line to provide the SSN of the employee;
Step 3: Include employer’s EIN, name, and address in boxes b and c; write control number in d;
Step 4: E and f boxes are about specific employees, requiring their name and address;
Step 5: Provide information on wages and tips, including social security wages, federal income tax withheld, social security tax withheld, social security tips, Medicare tax withheld, allocated tips, and care benefits for dependent;
Step 6: Write down your employer’s ID number, state wages, state income tax, local wages, and local income tax;
Step 7: In box 12, there must be codes that lower employee’s taxable wages. They are calculated in the instructions to the document and are individual for every employee.
Step 8: Double-check filled data.
Step 9: Click the Done button to save as PDF, JPG, email, share or print your document.

Form Versions

2020 Fillable W-2 Form (2020) Fill Out Form
2021 Fillable W-2 Form (2021) Fill Out Form
2022 Fillable W-2 Form (2022) Fill Out Form

FAQ: IRS Form W-2 Popular Questions

  • What is the purpose of a W-2 form?

    W2 form was created by the IRS to reveal the amount of taxes that are usually withheld from the paycheck during the year. Use it to file your state and federal taxes. This document must be filled by an employer for every employee and sent to the IRS as well.

  • Where can I get the W-2 form?

    Find an empty blank of Form W 2 online. It is available on the IRS official website. However, if you want to receive a fillable option, all you need to do is open this document at PDFLiner. You don’t have to download it, simply fill it out online, which significantly saves your time.

  • Why is the form W-2 needed to file a tax return?

    The IRS needs this data on salary and wages for your employees if you are an employer. It reports that state and federal taxes are withheld from the paycheck you have. For employees, it is also important to receive the form from their employer. They have to include the information while filing the tax return.

  • What does a W-2 form look like?

    It's a one-page document with numerous boxes you have to fill. Some of them are signed with letters, while others have numbers for your convenience. The IRS offers 11 pages of the document. However, there are lots of copies of the same page and instructions to them. You have to provide information for 1 page only and make copies afterward.

  • What is the Form W 2 deadline?

    The deadline for Form W-2 is January 31st. Before this date, you have to receive the filled document from your employer or send it to every worker if you are an employer yourself. Use the online option and send it to everyone. Yet, if January 31st is Saturday, Sunday, or some legal holiday, the date is postponed till the business day.

  • When does an employee receive Form W-2?

    The IRS asks all employers to send these copies to their employees no later than by January 31 of the current year. It must be made after the accounting year is closed, which usually happens on December 31 every year. You can contact the employer if you don’t receive your copy until that time, and address the IRS further if there is no response.

  • What does a Wage and Tax Statement show?

    Wage and Tax Statement shows any income earned and taxes for the year before in order to be reported on income tax returns.

  • Can you get a tax refund if you have no income?

    If you don’t have any income it’s unlikely that you will get a refund. Because refundable credits typically are available only to people who report their income and file taxes.

  • How to print the Wage and Tax Statement?

    1. Go to your documents or click the Done button in PDFLiner editor.
    2. Choose a Print option.
    3. Pick the needed device and click the Print button.

  • How to get a W2 from previous employer?

    Contact your previous employer and request a copy of your form W2. However, if your employer doesn't provide this information, you may be able to get a copy of your W2 from the IRS. To do this, you will need to fill out a Form 4506 and submit it to the IRS.

Hear What PDFLiner Users Have to Say & Join Them Today

  • Eric Marshall
    Payroll Specialist
    I like that with PDFLiner, I can create printable W-2 templates tailored to each company employee right before the deadline arrives and submit the forms digitally without leaving my comfy workspace. This is an excellent tool if you want to save time dealing with your PDF flow and focus on the major stuff like making money, for example.
  • Hank Meyer
    Small Business Owner
    My wife does the bookkeeping for our business. She says she uses this service all the time because storing all the tax blank forms in one virtual space with the possibility to fill them out (and correct the data in real-time) is really convenient. Dealing with the fillable W-2 form is easy with PDFLiner because once you manually fill out the first-page data, you can automatically fill out the rest. What’s more time-saving than that? And the less paper in our office, the better!
  • Briana May
    This is a well-programmed tool and superb allrounder for anything that involves PDF management. Whether I need to fill out and download/submit online form W-2 or any other digital file, the tool is user-friendly and overall intuitive. With PDFLiner, I get to work on my clients’ files a lot faster and more efficiently.
Fillable online W-2 Form
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