Form W-3 (2023)


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Form W-3 (2023) - Thumbnail Show form versions

Get your Form W-3 - Transmittal of Wage and Tax Statements in 3 easy steps

  • 01 Fill and edit template
  • 02 Sign it online
  • 03 Export or print immediately

What is a W-3 Tax Form (2023)?

You’ve most likely heard of the W-2 form. If your business has at least one employee, the transmittal W-3 form should also be in your focus zone. Form W-3, also referred to as Transmittal of Wage and Tax Statements, is created for taxpayers in the U.S. to report their financial activity to the Social Security Administration. While the W-2 form reveals the financial activity of just one employee, the W-3 form focuses on combining the numbers for all your workers in one document.

What You Need the Printable Transmittal Form For

W-3 form screenshot

Form W-3 is a transmittal document that’s used by the employer for the following purposes:

  • To show their total income;
  • SS payments;
  • Medicare payments;
  • And withholding for all the workers in the past year.

Form W-3 must be filed only if a paper copy of the W-2 form is being submitted. If you have filed the W-2 form online, do not send the W-3 form to the SSA. Also, do not file this form without the W-2 form. 

The W-3 is a two-pager. The first page contains brief (but very important) instructions on how to complete it, so make sure you read them carefully. The second page is a straightforward table that needs to be filled out in several easy steps.

Organizations That Work with Form W-3 2023

The US Social Security Administration

Related to a W-3 Tax Documents

IRS Form W-3 Resources

How to Fill out the W-3 Form

Step 1: Click the "Fill Out Form" button.

Step 2: Tick the boxes to document the kind of player/employer.

Step 3: Specify the employer ID number, name, and address, as well as contact person and fax number.

Step 4: Specify the details about your financial activity: the amounts of wages, tips, and other compensations, as well as such parameters as income tax withheld, Medicare payments, SS tips, etc.

Step 5: Sign the form by clicking the Sign Field and choosing one of the 3 ways to add signature.

W-3 step-by-step signing process screenshots

Step 6: Click the "Done" button to save your printable document.

Form Versions

2022 Fillable Form W-3 for 2022 tax year Fill Out Form
2021 Fillable Form W-3 for 2021 tax year Fill Out Form
2020 Fillable Form W-3 for 2020 tax year Fill Out Form

FAQ: Let’s Go Through Form W-3 Popular Questions

  • When are W-3 due?

    Form W-3 should be filled out and filed before January 31 along with a W-2 tax form.

  • Where to mail W-3 form?

    You should mail Copy 1 of the form to your state, city, or local tax department. You can find the mailing address on the official IRS website in the where to file section.      

  • How to file a W-3 form?

    You can file a copy of Form W-3 to IRS in two ways:

    • File the form electronically on the IRS website.
    • Send the form by mail to your local IRS department.
  • How do I get my W-3?

    A fillable version of Form W-3 is available on our website, access it by clicking the "Fill Out Form" button above. You can also find the form on the IRS website or receive it from your employer.

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Fillable online Form W-3 - Transmittal of Wage and Tax Statements
(4.9 / 5) 53 votes
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