Printable blank Form W-3 - Transmittal of Wage and Tax Statements

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You’ve most likely heard of the W-2 form. If your business has at least one employee, the transmittal W-3 form should also be in your focus zone. Form W-3 also referred to as Transmittal of Wage and Tax Statements, is created for taxpayers in the U.S. to report their financial activity to the Social Security Administration. While the W-2 form reveals the financial activity of just one employee, the W-3 form focuses on combining the numbers for all your workers in one document.

What You Need Form W-3 For

Form W-3 is a transmittal document that’s used by the employer for the following purposes:

  • To show their total income;
  • SS payments;
  • Medicare payments;
  • And withholding for all the workers in the past year.

Form W-3 must be filed only if a paper copy of the W-2 form is being submitted. If you have filed the W-2 form online, do not send the W-3 form to the SSA. Also, do not file this form without the W-2 form. 

How to Fill out the W-3 Form

The W-3 is a two-pager. The first page contains brief (but very important) instructions on how to complete it, so make sure you read them carefully. The second page is a straightforward table that needs to be filled out in several easy steps:

  • Tick the boxes to document the kind of player/employer;
  • Specify the employer ID number, name, and address, as well as contact person and fax number;
  • Specify the details about your financial activity: the amounts of wages, tips, and other compensations, as well as such parameters as income tax withheld, Medicare payments, SS tips, etc. 

Organizations That Work with Form W-3

The US Social Security Administration

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