Form W-3 should be filled out and filed before January 31 along with a W-2 tax form.

Where to mail W-3 form?

You should mail Copy 1 of the form to your state, city, or local tax department. You can find the mailing address on the official IRS website in the where to file section.

How to file a W-3 form?

You can file a copy of Form W-3 to IRS in two ways: File the form electronically on the IRS website. Send the form by mail to your local IRS department.

A fillable version of Form W-3 is available on our website, access it by clicking the "Fill Out Form" button above. You can also find the form on the IRS website or receive it from your employer.

Form W 3 (2024) ✓ Transmittal of Wage and Tax Statements

IRS Tax Forms Information returnsFillable Form W-3 - Transmittal of Wage and Tax Statements

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Get your Form W-3 - Transmittal of Wage and Tax Statements in 3 easy steps

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02 Sign it online
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What is a W-3 Tax Form (2024)?

You’ve most likely heard of the W-2 form. If your business has at least one employee, the transmittal W-3 form should also be in your focus zone. Form W-3, also referred to as Transmittal of Wage and Tax Statements, is created for taxpayers in the U.S. to report their financial activity to the Social Security Administration. While the W-2 form reveals the financial activity of just one employee, the W-3 form focuses on combining the numbers for all your workers in one document.

What You Need the Printable Transmittal Form For

w-3 screenshot

Form W-3 is a transmittal document that’s used by the employer for the following purposes:

To show their total income;
SS payments;
Medicare payments;
And withholding for all the workers in the past year.

Form W-3 must be filed only if a paper copy of the W-2 form is being submitted. If you have filed the W-2 form online, do not send the W-3 form to the SSA. Also, do not file this form without the W-2 form.

The W-3 is a two-pager. The first page contains brief (but very important) instructions on how to complete it, so make sure you read them carefully. The second page is a straightforward table that needs to be filled out in several easy steps.

Organizations That Work with Form W-3 2024

The US Social Security Administration

IRS Form W-3 Resources

How to Fill out the W-3 Form

Step 1: Click the "Fill Out Form" button.

Step 2: Tick the boxes to document the kind of player/employer.

Step 3: Specify the employer ID number, name, and address, as well as contact person and fax number.

Step 4: Specify the details about your financial activity: the amounts of wages, tips, and other compensations, as well as such parameters as income tax withheld, Medicare payments, SS tips, etc.

Step 5: Sign the form by clicking the Sign Field and choosing one of the 3 ways to add signature.

W-3 step-by-step signing process screenshots

Step 6: Click the "Done" button to save your printable document.

Form Versions

2023 Fillable Form W-3 for 2023 tax year Fill Out Form

2022 Fillable Form W-3 for 2022 tax year Fill Out Form

2021 Fillable Form W-3 for 2021 tax year Fill Out Form

2020 Fillable Form W-3 for 2020 tax year Fill Out Form

FAQ: Let’s Go Through Form W-3 Popular Questions

When are W-3 due?

Form W-3 should be filled out and filed before January 31 along with a W-2 tax form.
Where to mail W-3 form?

You should mail Copy 1 of the form to your state, city, or local tax department. You can find the mailing address on the official IRS website in the where to file section.
How to file a W-3 form?
You can file a copy of Form W-3 to IRS in two ways:
- File the form electronically on the IRS website.
- Send the form by mail to your local IRS department.
How do I get my W-3?

A fillable version of Form W-3 is available on our website, access it by clicking the "Fill Out Form" button above. You can also find the form on the IRS website or receive it from your employer.

Form W-3 (2024)