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Get your New York Form NYS-45 in 3 easy steps
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What Is New York Form NYS-45?
New York Form NYS-45 is a quarterly withholding tax return that employers in the state of New York use to report the wages they pay to their employees and the taxes withheld from those wages. The form is also used to report the employer's share of social security and Medicare taxes and any additional taxes that may be required, such as disability insurance, metropolitan commuter transportation mobility tax, and family leave insurance.
New York state tax form NYS 45 is an important document that helps the state of New York keep track of the employment taxes owed by employers. Failure to file the form accurately and on time may result in penalties and interest charges.
Who Should Use New York Form NYS-45?
All employers in the state of New York who have employees on their payroll ought to use the form NYS-45 to report their employment taxes. This includes both for-profit and not-for-profit organizations, as well as government entities. Employers exempt from paying unemployment insurance taxes must also file the NYS-45 form to report their wage payments and tax withholdings.
How To Fill Out New York Form NYS-45
Filling out the NYS-45 form can seem intimidating at first, but it is a straightforward process if you have all the necessary information. Here are the instructions for form NYS 45 to follow:
- Get a copy: You can find and fill out the NYS 45 fillable form for free on the PDFliner website.
- Provide General Information: In the first section of the form, provide the following information:
- Employer identification number (EIN)
- Name and address of the employer
- Quarter ending date
- Business telephone number
- Business email address (optional)
- Name and telephone number of the person completing the form
- Report Wages and Tax Withholdings: In the second section of the form, report the total wages paid to employees during the quarter and the taxes withheld from those wages. This section includes the following lines:
- Total New York State, New York City, and Yonkers wages
- New York State tax withheld
- New York City tax withheld
- Yonkers tax withheld
- Metropolitan commuter transportation mobility tax
- Disability insurance contributions
- Family leave contributions
- Total taxes withheld
- Report Employer Taxes: In the third section of the form, report the employer's share of social security and Medicare taxes, as well as any additional taxes that may be required. This section includes the following lines:
- Social security and Medicare taxable wages
- Social security tax
- Medicare tax
- Metropolitan commuter transportation mobility tax
- Total taxes due
- Review the form: Double-check that the form is completed correctly and correct any errors.
- Sign and submit the form: In the last section, the employer or an authorized representative must sign and date the form. The signed form can be submitted electronically through the New York State Department of Taxation and Finance website, by mail, or in person.
How to Get New York Form NYS-45
Employers can obtain the NYS-45 form from several sources:
- Online: The form can be downloaded from the PDFliner website.
- By mail: Employers can request a copy of the form by mail from the New York State Department of Taxation and Finance.
- In-person: Employers can pick up a copy of the form in-person at a New York State Department of Taxation and Finance office.
Fillable online New York Form NYS-45