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ITS Post Project Review Template
Get your ITS Post Project Review Template in 3 easy steps
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01 Fill and edit template
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02 Sign it online
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03 Export or print immediately
Understanding the Post Project Review Template
Essentially, a project post implementation review template assists in capturing all the key elements, learnings, and achievements of a completed project. It serves as a valuable tool, providing a balanced perspective about what worked and what didn't, giving teams insights needed for better performance in future projects.
Implementing the template for post project review
To optimally utilize an IT project post implementation review template, it's important to assemble reviews from all pertinent stakeholders, not just the project management team. This comprehensive review will provide balanced, holistic feedback.
Moreover, you must remember to review not only unsuccessful projects but also successful ones. Even if a project is successful, it doesn't mean there's no room for improvement or valuable learning to be taken aboard.
How to Fill Out Post Project Review Report Template
Coming to the matter of filling out the post-project review report template form, the key is to be honest, clear, and concise. Give appropriate and clear responses to each section, ensuring the information provided is credible and valuable:
- Start by filling out the 'Project Overview' section with project-specific details such as project name, project manager, project sponsor, start date, end date and implementation date.
- For 'Post Project Review Meeting(s)', provide the date and time of the meeting, the purpose of the meeting, the venue in which it was held, the names of all the invitees, actual attendees, and who provided apologies or excuses for not attending.
- Next, fill the 'Project Objectives and Metrics' section. Input the 'Planned Value', 'Actual', and 'Reason for variation' for each field - Time, Cost, Quality, Risks, and Other.
- Move to the 'Project Delivery'. List all the items reviewed and specify if they were met or unmet, then jot down any comments or learnings from each item.
- Fill out the 'Project Deliverables Review' section mentioning the various project phases, deliverables, whether they were met or unmet, supplier's or advisor's performance, and your comments or learnings.
- Complete the 'Facility or Building assessment' only if it's applicable to your project.
- Provide a 'Financial Review' with the budgeted cost for each project phase, the actual cost, and any comments or learnings.
- For 'Procurement assessment', again, list the review items and denote whether they were met or unmet with any additional comments or learnings.
- Elaborate on the 'Benefit Realisation Plan' with the benefit, how you're measuring that benefit, the evidence of the benefit, the owner of the benefit, and the realization of it.
- In 'Further Development needs and follow up', jot down any ongoing risks, who owns them, any required documentation, key project artifacts, and the transition to Business As Usual (BAU).
- Discuss 'Lessons Learnt' including what worked well, what didn’t, the overall team performance and include evaluations of different situations.
- Lastly, use the 'Recommendations' section to put in your suggestions or advice for future projects or phases.
- Once you've completed filling the template, review the information to ensure it is accurate and in the correct sections.
- Upon verification, you can save, print, or export the filled form.
Perks of project post completion review template
Using a project post-implementation review template leads the way in auditing the final execution of your projects. It brushes through details like deliverables, deadlines, and budget allocation. This process ensures that the project has been accomplished according to the set standards. Practical applications of this module highlight deviations, if any, followed by the initiation of necessary corrective measures.
Fillable online ITS Post Project Review Template