What Are Accounting Templates?
Financial reports, reconciliations, invoices, budgets, and more are all that accountants have to deal with literally every day. A small business accounting template can help you with all these difficult tasks. Our site has a collection of over 300 accounting templates PDF that you can use to create a paperless workflow in your workplace. With their help, you can speed up the collection and processing of information, as well as simplify its storage. Also, using our forms helps to unify work processes, adhere to generally accepted standards of quality and structure, and reduce the number of errors.
What Are the Accounting Templates Used For?
In short, accounting templates are used to perform various accounting tasks. The purpose of such forms can be different: from tax reports of self-employed people to the annual budgets of corporations. They can be used both to provide information about activities to higher authorities, such as the IRS, and to obtain data for internal work. You can customize templates by including additional fields and pages or, conversely, by removing unnecessary blocks in the current situation. With these ready-made forms, you can speed up workflows and improve communication between departments. Considering the volume of documents accountants have to deal with, templates are essential tools in their work.
Types of Accounting Templates
In the PDFLiner collection, accountants, bookkeepers, small business owners, and freelancers can find various categories of free accounting templates for any case. The choice of specific blank accounting forms depends on the task assigned to you and the business characteristics. Among the most common forms are the following:
- Balance sheets. It is perhaps one of the most critical accounting documents that help to calculate assets, liabilities, and capital. That is, it shows the current financial condition of an object.
- Cash flow. If the previous template reflects static data, then this one shows the direction of finance movements: expenses and income. Based on this kind of form, financial plans for the next month, six months, and even a year can be drawn up.
- Income statement. This template allows you to get deep insights into all your acquisitions so you can decide how to grow your business.
Other less popular but still regularly used accounting templates include forms for inventory, tracking receivables, and controlling payrolls, as well as forms for use in specialized bookkeeping software.
What Should Be Included in Accounting Templates?
The content of an accounting contract template may differ depending on what exactly you will use it for. As a rule, the first thing that should be entered on the form is information about the business. Whether you issue an invoice or prepare a tax return, recipients need to know which company you’re talking about. Usually, these are the owners’ names, company names, contact details, addresses, IDs, and more.
Other data may vary greatly depending on the template type. Most often, the forms ask for financial information about companies, such as a list of income, expenses, assets, and so on. Based on such data, budgets and development plans for subsequent periods are created.
Another type of information required is customer and order data. It can be the contact details of your clients, goods and services provided, invoices issued and their amounts, and much more. With these templates, you can track your customer accounts, monitor receipts and debts, and report earnings to the tax office.
The third data category is information about your employees: names and contact details, salary, bonuses, hours worked, tax credits, etc. All this allows you to monitor the performance of each individual worker and the entire team. Besides, employers are required to pay taxes for officially employed persons; tax documents are compiled based on the listed personal data.
How to Create Accounting Templates: Step by Step
Use our ready-made forms if they fully suit your needs, or make your own accounting template that is perfect for the current situation. The PDFLiner editor simplifies the work with forms, allowing you to fill in all the fields in a matter of minutes, or generate a new document from scratch. If you’d rather build templates yourself, here’s how to do it with PDFLiner:
- First, decide on the list of information you need. Think over all the details to create the perfect blank.
- Open the editor and select the “Create New” option to start working on a new document.
- Tap “Upload PDF” and pick any file you want to use as a base template.
- After uploading the document, start editing: add text, insert symbols and pictures, strike out or white out unnecessary elements, and so on.
- When you’re done with the template, save it to your device or your account’s cloud.
The document generated in this way can be reused as much as you need and sent to recipients in a couple of clicks.
