Graphic Design Invoice


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Get your Graphic Design Invoice in 3 easy steps

  • 01 Fill and edit template
  • 02 Sign it online
  • 03 Export or print immediately

What Is Graphic Design Invoice

A graphic design billing invoice is a customized document provided by a graphic designer to a customer, recording the details of services rendered, project scope, costs, and payment terms. It serves as a professional record of the design work performed, ensuring effective communication and speedy compensation. The doc showcases the designer's branding, reveals the creative services provided, and enables efficient financial tracking for both sides of the deal.

Graphic Design Invoice screenshot

How Do Graphic Designers Bill

Graphic designers employ various billing methods tailored to project specifics and client preferences. Common approaches include:

  • Hourly Rate. Charging per hour worked, ideal for projects with unpredictable timelines.
  • Flat Fee. A fixed price for the entire project, suitable for well-defined tasks.
  • Retainer. Advance payment for ongoing services, securing a designer's availability.
  • Per Task. Charging a set rate for specific design tasks such as creating a logo or brochure.
  • Value-Based. Billing based on the perceived value of the design work to the client.

How to Make an Invoice for Graphic Design Work

Crafting an effective design invoice is crucial for seamless transactions and client satisfaction. Follow these useful tips to ensure that your invoice works seamlessly:

  • Clearly specify each design task performed, providing a breakdown of services;
  • Indicate rates, fees, and any applicable taxes upfront to avoid confusion;
  • Define due dates, accepted payment methods, and any late payment penalties;
  • Indicate project start and end dates to align expectations;
  • Incorporate your logo and branding for a polished and consistent document look;
  • Include your business details and client's contact information accurately;
  • highlight terms related to revisions, ownership, and usage rights;
  • seek client's confirmation before finalizing and sending the invoice;
  • send the invoice electronically for easy accessibility and faster processing.

Adhering to these guidelines will streamline your invoicing process, foster clear communication, and contribute to a positive professional relationship with your clients.

Graphic Design Invoice (2) screenshot

How to Fill Out Graphic Design Invoice Template

Filling out a graphic design invoice template PDF form using the PDFLiner digital document management platform is an intuitive process. Here's a step-by-step guide to efficiently complete your invoice:

  1. Sign in to your PDFLiner account or create one if you're a newbie. 
  2. Browse the available templates or use the search function to find the form that suits your project.
  3. Input the client's name, contact information, and address accurately to ensure smooth communication.
  4. List each design task performed, providing descriptions and quantities if applicable.
  5. Enter your agreed-upon rates for each service provided, clearly stating the unit cost and total amount.
  6. Compute the subtotal, taxes, and any discounts.
  7. If relevant, itemize additional expenses such as stock images, fonts, or revisions.
  8. Clearly outline payment methods, due dates, and any penalties for late payments.
  9. Enhance professionalism by incorporating your logo and company branding into the invoice.
  10. Carefully review the completed invoice to ensure accuracy in the client information, service details, and amounts.
  11. Save the invoice as a downloadable PDF or send it directly to your client with the help of PDFLiner's sharing features.

PDFLiner empowers you to create an organized and comprehensive graphic design invoice, saving your time and taking client communication to the next level.

What people say

  • Fred Walters
    Now that I’ve switched from Word to PDFLiner, I save lots of time processing and digitally distributing tons of billing forms, work orders, forecast reports, and invoices. In addition to this, thanks to PDFLiner, we’ve significantly minimized our paper consumption. Excellent tool that helps me cope with my business workflow faster and easier.
  • Peter Scheffel
    Self-employed attorney
    PDFLiner allows me to streamline the processes of generating and managing legal documents, as well as collecting electronic signatures for all my contracts and agreements. I like that I can customize forms on the go and access PDFLiner from all my gadgets. No more printing or scanning! That’s just brilliant!
  • Lisa Matthews
    University student
    When you’re a student, you deal with PDFs a lot… Newsletters, various worksheets, official forms you need to fill in and sign, etc… To me, filling out a PDF form used to be among the trickiest and most time-consuming things ever. But then a friend of mine introduced me to PDFLiner, and oh my God, my life has changed since then. It’s easy to use and has so many great features. Just awesome, I love it!
Fillable online Graphic Design Invoice
(4.8 / 5) 50 votes
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