Fillable Landscaping Invoice Template

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Get your Landscaping Invoice Template in 3 easy steps

  • 01 Fill and edit template
  • 02 Sign it online
  • 03 Export or print immediately

What Is a Landscape Invoice Template?

The landscaping invoice template is a customizable document used by landscaping or gardening businesses to bill their clients. All services provided, including mowing, planting, watering, fertilizing, and more, should be included. The invoice often comprises details of the services rendered, the quantity or duration of the services, the unit cost, and the total amount owed.

Landscaping Invoice Template Screenshot

Benefits of using invoice templates for landscaping

An effectual fillable landscaping invoice template can transform your billing system fundamentally. It's critical in establishing a professional image, making it easier to manage accounts, and improving the chances of timely payments. Above all, it ensures that your business maintains a transparent record of all transactions which contributes to better financial management.

How to Fill Out Landscaping Invoice Template

Filling out a landscaping invoice template can be quite straightforward, especially if you have collected all the information before you start working with the printable landscaping invoice template:

  1. Start by entering your company details – name, street address, city, state, zip code, email, and phone number into the appropriate fields in the 'Company' section.
  2. Under 'Invoice #', input a unique number to identify this particular invoice.
  3. In the 'Date' field, specify the date when the services were delivered or when the invoice was created.
  4. Proceed to the 'Client/Customer' section and fill in the client's name followed by their street address, city, state, and zip code.
  5. Next, under the 'Products (Materials)' section, provide detailed information about the materials used for the service. Specify each material in the 'Description' field, the quantity utilized in the 'Quantity' box, the cost per unit in the '$/Unit' field, and the total cost for each material in the 'Amount' field.
  6. Move to the 'Labour' section, where you'll input a description of the service rendered, the number of hours taken in the 'Hours' field, and the cost per hour in the '$/Hours' field. Then, calculate the total labour cost and input it in the 'Amount' column.
  7. In the 'Subtotal' field, add the total amounts from both 'Materials' and 'Labour' sections. 
  8. Apply any discounts in the 'Discount' field by subtracting it from the 'Subtotal.'
  9. Calculate the necessary tax percentage from the subtotal minus discounts and enter it in the 'Tax' field.
  10. Add the subtotal, tax, and discount amounts together to determine the final total. Input this sum in the 'Total' field.
  11. Use the 'Comments or Special Instructions' section to note any additional details or specifications about the services rendered.
  12. Specify the due date for the payment in the 'Payment Due' field. 
  13. After you have completed all the details, cross-check the entered information for accuracy before printing or sending it to your client.

Choosing the right time for a landscaping invoice template PDF

The role of a landscaping invoice template PDF cannot be overemphasized in the operation of any landscaping or gardening business. But when is the best time to use it? Let's take a look at the most appropriate instances.

  • Upon Completion of Services: It's recommended to send an invoice immediately after completing your landscaping services, as long as it's agreed upon in your contractual terms. The sooner the invoice is sent, the sooner you're likely to get paid. Providing your clients with a landscaping invoice template PDF immediately after the work is finished also ensures that your services are fresh in their minds.
  • During Longer Projects: You might want to bill the client periodically for extended projects spanning several weeks or months. In this scenario, invoices could be sent weekly, biweekly, or monthly, based on the agreed-upon terms. This not only helps with your cash flow but also prevents client's surprise by a hefty bill at the end of the project.
  • Revised Services: Should any adjustments or additional services be required outside the initial agreement, using the landscape invoice template is crucial. This will allow you to itemize the newly added services or changes made and their corresponding prices. This enhances transparency and foresees any dispute that may occur about the cost of additional services or changes.
  • In the Event of Unpaid Invoices: By chance, if there is an invoice that has remained unpaid beyond the stipulated payment terms, sending another invoice or a reminder might be necessary. It is an effective way of reminding clients about their financial obligations without coming off as aggressive.

Fillable online Landscaping Invoice Template
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