Fillable Flooring Contractor Invoice

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What Is a Flooring Contractor Invoice?

An integral part of every flooring job is a formal document known as a flooring contractor invoice. This written record details all the services provided by the flooring contractor to the client, including both labor and materials. 

Flooring Contractor Invoice Screenshot

Benefit from flooring contractor invoice template

A professional, easy-to-use flooring invoice template can save flooring contractors considerable time and effort. These templates come with a standard format and essential sections pre-laid out. Contractors just need to input their specific information, and the invoice is ready.

How to Fill Out Flooring Invoice Template

Properly filling out a flooring contractor invoice needs attention to detail:

  1. Start by filling out the 'Date' and 'Invoice No.' section in the 'Details' section at the top left of the form. The date will be the day on which you issue the invoice, and the invoice number should be your internally assigned unique identification number.
  2. Continue to the 'From' section. Here you will need to fill in your own company details such as the name of your company, the attention (ATTN), which is the person to whom you are sending the invoice from your company, the full address, phone number, and email.
  3. Next, fill out the 'Bill To' section. This encompasses the details of the company or person that you are billing. Input their company name, the person the invoice is for (ATTN), their address, phone number, and email.
  4. Proceed to fill out the 'Service' section of the form. Here, you will identify the services provided, the hours, the rate per hour, and the total amount for each service. If you have multiple services, be sure to itemize them separately and calculate each one's individual total.
  5. Under 'Products / Materials', detail all products or materials provided for the flooring job, the quantity, the unit price for each, and the total amount. Again, if there are multiple products, itemize each one.
  6. After documenting all services and goods provided, tally their individual amounts to reach the 'Subtotal.' 
  7. If you are applying any 'Discounts', list them separately and deduct them from the subtotal. 
  8. Calculate the applicable 'Tax/VAT' and add it to the resulting figure. 
  9. The final total is the 'Total'—the subtotal minus the discount, plus the Tax/VAT.
  10. The 'Notes' section is optional but allows space for any important information or conditions you want the client to be aware of.

Once all sections of the form are filled out, it's important to review all the details for accuracy and completeness before submitting the invoice. Any mistakes or omissions may lead to delays in payment or disputes.

Common mistakes with flooring contractor invoice

As with any form of documentation, certain mistakes can routinely trip up those creating a flooring contractor invoice. Being aware of them can ensure that your invoice process remains smooth, efficient, and accurate.

  • Incomplete Details: The cardinal error in a flooring contractor invoice is neglecting to provide complete details. This includes not just client and contractor information, but also accurate descriptions of the work carried out, materials used, hours worked, etc. 
  • Misleading Descriptions: It isn’t enough to merely list the tasks performed, each one must be described accurately. Misleading or vague terms can create confusion and disagreements down the line.
  • Incorrect Costs: Misquoted unit costs, incorrect additions, or forgetting to include specific charges can have significant financial implications. Therefore, double-check all costs before distributing the invoice.
  • Missing Deadlines: The invoice has to be provided within a specific timeframe, usually upon completion of the work or as stated in the contract. Failing to meet these deadlines can delay the payment process and affect cash flow.
  • Confusing Payment Terms: An invoice should clearly state the payment terms, when payment is due, and the accepted modes of payment. Any ambiguity here can cause payment delays and misunderstandings.

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