DE 34 - Report of New Employee(s)

What Is the DE 34 Form?

The DE 34 form, also referred to as the 'Report of New Employee(s)' form, plays a significant role in the employment process. This document is typically utilized by employers in California to report the hiring of a new employee to the Employment Development Department (EDD). The form contains crucial details about the employee, including full name, social security number, address, and start date.

Form DE 34 report of new employee - its importance

The form DE 34 report of new employee form is invaluable for a host of reasons. Firstly, it helps the state keep track of income taxes since they are aware of every new recruitment. Second, it assists in establishing and enforcing child support orders for the betterment of society. Thirdly, it aids in the identification of fraudulent unemployment and disability claims, ensuring a fair system for all. Therefore, the proper filling and submission of this form is crucial for every business in California, not only as a legal obligation but also as part of its corporate social responsibility.

How to Fill Out the DE 34 Form

To fill out the DE 34 - Report of New Employee(s) Form on the PDFliner website, follow these steps:

1. Identify the 'CA Employer Account Number' section at the top of the form. Enter your California employer payroll tax account number, ensuring that you fill it in without dashes, slashes, commas, or periods.
2. In the 'Branch Code' field, input your assigned Branch Code number if applicable.
3. Enter your Federal Employer Identification Number in the designated space.
4. Provide the Business Name and Address in the allocated sections. Ensure that all text is in UPPER CASE.
5. Input the name and phone number of the contact person who can be reached for information about the form.
6. Under the Employee section, type the employee’s first name, middle initial (if any), and last name into their respective fields. Use UPPER CASE letters.
7. Record the employee's Social Security Number, ensuring no dashes or other punctuation marks are used.
8. Fill in the employee's home address, starting with the street number followed by the street name and any unit or apartment number.
9. Type in the city, state, and zip code associated with the employee's home address.
10. Enter the start-of-work date for the employee using the format MM DD YY.
11. Review the information for accuracy, ensuring that all entries are in UPPER CASE and no punctuation is used.
12. After filling out the necessary fields for each new employee, you can save the form.
13. For submitting the form, you can choose to fax it to 916-319-4400 or mail it to the Employment Development Department at PO Box 997016, MIC 96, West Sacramento, CA 95799-7016. Alternatively, use e-Services for Business for electronic submission.

Make sure each section is completed in full to avoid the form being rejected or penalties assessed for missing information.