Form 404, Notice of Fulfillment of Condition(s) - Agreement to Lease - Residential

Introduction to the Form 404

When it comes to the leasing of residential properties, diverse forms and documents are required to ensure that all legalities and stipulated conditions are sufficiently met. Among these is the Form 404, also known as the Notice of Fulfillment of Condition(s) – Agreement to Lease – Residential. 

Navigating through such documentation might be overwhelming for individuals not acclimatized to the real estate jargon. This is where online platforms like PDFliner comes into the equation, to provide comprehensive user-friendly solutions for all your form-related necessities.

Exploring the 404 Form

To clarify the purpose of the 404 form, it is a critical document which officially guarantees that all pre-determined conditions laid out in the leasing agreement have been satisfied. In short, it is a legally binding notice that confirms the lease's validity, as all requirements or conditions of the leasing contract have been fulfilled. The form is typically utilized to reassure the involved parties and reinforce the fairness, transparency, and accountability inherent in the transaction process.

Importance of notice of fulfillment of condition

The notice of fulfillment of conditions is an essential segment of the 404 Form. By serving this notice, the landlord or property owner provides confirmation that specific conditions have been met according to the previously agreed upon leasing contract.

These conditions may vary, ranging between a required property inspection, repairs, to more specific requests like cleaning or painting. This verification document plays a crucial role, by operating as a sort of safety net for the lessee or tenant, assuring that all preliminary conditions are indeed fulfilled before moving forward with the leasing agreement.

How to Fill Out Form 404

To fill out the notice of fulfillment of condition OREA on the PDFliner website, follow these detailed steps:

1. Begin by identifying the section of the form requiring tenant input. This section is near the top of the form, labeled "TENANT." If more than one individual is involved in the lease, enter the tenant's full legal name or names.
2. Proceed to the "LANDLORD" section, which is just below the tenant information. Here, type in the full legal name of the landlord or the entity that owns the property.
3. Next, move to the "REAL PROPERTY" section. In this space, provide the complete address of the rental property, including street number, street name, apartment or unit number if applicable, city, province, and postal code.
4. Locate the sentence that starts with "In accordance with the terms and conditions of the Agreement to Lease (Agreement) dated the..." Here, you need to input the original date of the lease agreement. Write the day, month, and year in the appropriate spaces.
5. In the blank space following "20", fill in the year corresponding to the lease agreement's original date.
6. Directly below, there is a prompt to confirm that the condition(s) have been fulfilled. Write down the specific condition(s) that were to be met according to the lease agreement.
7. Notice the line that reads "All other terms and conditions in the aforementioned Agreement to Lease (Agreement) to remain unchanged." No action is needed here; it's a statement confirming that all other lease terms are still in effect.
8. Next, locate the "DATED at" line towards the bottom. Fill in the name of the city in Ontario where the form is being filled out, and on the dotted line to the right, enter the current date.
9. Below the "DATED at" section, you will see "SIGNED, SEALED AND DELIVERED in the presence of:". This area is for witnesses to the signing. Fill in the names of the witnesses who are present during the signing process.
10. To the right of this, under the "IN WITNESS whereof I have hereunto set my hand and seal:" section, the tenant and landlord or their authorized representatives will place their signatures. The tenant signs on the left side where it says "(Tenant or Authorized Representative)" and the landlord signs on the right where it says "(Landlord or Authorized Representative)". Next to each signature, affix the seal if applicable, and write the date of signing.
11. The very last line on the page is for acknowledging receipt of the form. The person receiving the form should fill in the time and date when they acknowledged receipt.
12. Finally, the "Print Name" and "Signature" lines at the very bottom of the page are for the tenant and landlord to print their names clearly and sign, respectively, as a record of who completed the form.
13. After all the necessary fields are filled out accurately, the form will be saved on the PDFliner website. It is advisable to review your notice of fulfillment of condition form thoroughly to ensure that all information is correct before proceeding to print or share the form electronically as needed.