What Are the Downloadable Receipt Templates?
Business receipt templates are versatile tools that speed up your paperwork and make it easy to confirm receipt of payment from customers. With the help of the PDFLiner editor and our collection of forms, you can generate the desired document in a few clicks. Within this category, you will find templates for a variety of situations, payment methods, and destinations.
You can modify any of them by adding the required fields and even extra pages to them. Remember that under the laws of many countries, businesses are required to issue receipts after each payment. Having professional templates on hand speeds up processing documentation so that you can focus on more important tasks.
Most Popular Online Receipt Templates
In our collection of free printable receipt templates, we have blanks suitable for a variety of occasions. A total of 26 forms are collected here, which you can customize as you need or use as they are on the site. Among the most popular types are the following:
Rental Receipt Templates.
They are designed for those entrepreneurs who rent residential and commercial premises. Like all such files, they contain information about the payer and the amount of payment. Their distinctive feature is the indication of the period for which the rent was paid and the premises that are rented out. By filling out receipt templates free and providing ready-made documents to clients, you fix the fact of payment and renewal of the lease.
Cash Receipt Templates
Now, most businesses switch to electronic and contactless payment methods. However, you should provide your customers with the option to pay in cash if this is more convenient for them. Our cash receipt templates PDF allow you to accept payments in this form and enter them into your accounting records correctly. As in any other receipt, they contain the same information that confirms the completion of a transaction, which makes them legally correct documents.
Sales Receipt Templates
This paper format is an extended version of standard receipts. Sales receipts usually list all goods and services provided to a client, their volume, cost, discounts, as well as payment details: date, method, sum, etc. All this makes inventory, accounting, and tax preparation easier since all the necessary data about a particular transaction is in one document.
Donation Receipt Templates
Charity, like any other activity, is subject to documentation. If someone donates money for something, such a transaction requires appropriate paperwork. For it, we have specialized printable receipt templates that allow you to record the fact of the money transfer, the payer, the organization that accepted the donation, and other information that is later needed for reports to the tax service.
These four types are the most popular, but our collection also has receipt templates that you can use when buying and selling vehicles, delivering goods, providing services, and so on. We also have templates for log books, universal documents that represent a summary of all events for a selected period of your work, and are a convenient accounting tool.
If this collection does not contain the form you need, you can take any of the files presented here as a basis and supply it with the necessary fields, blocks, lines, and other objects.
How to Use the Online Receipt Templates?
Remember that receipts are issued when your customers make payments for the services or goods provided. The sooner you send the necessary paperwork, the better because the payers will be sure their money got into your account. If you have many clients and orders, you will have to generate such papers often. Here ready-made templates will come to your aid.
Our goal in creating printable blank receipt templates is to make the paperwork easy for any user, regardless of their experience with such tools. That is why they are really easy to master. However, here's a quick guide to help you figure out what's what.
1. Choose a template
Explore our collection of official receipt templates and choose the one that suits you best. If you don't find exactly what you're looking for, the editor has plenty of tools for modifying files. You can also use your own docs to create receipts, for example, based on previously submitted invoices. Upload any document you need from your device or simply pick one from our library and open it in the PDFLiner editor.
2. Fill out the template
Remember that for such documents, the key information is:
- data of a payer;
- details of a payee;
- date and amount of payment;
- purpose of payment.
If a particular situation requires additional data, use the editor tools to add lines, fields, and pages.
3. Send the receipt to a payer
Check your document for errors or typos, make sure it contains all the necessary information, and send it to the payer. You can do it by email or by generating a link to download it. If necessary, you can print out the receipt and hand it over to the recipient in person.
Do not forget that you must keep copies of all documents (in electronic or paper form) for your internal records.
Receipt vs Invoice: Is There a Difference?
At first glance, it might seem that the content of invoices and receipts is the same. However, there is one key difference in when these documents are created.
- Invoices contain information about the completed order and are a demand for payment for the goods and services provided. That is, you create them after the order is completed but before customers make payments. At the same time, if the format of your work provides for compensation immediately after the provision of goods or services, there is no need to create invoices.
- Receipts are documents that confirm receipt of payment. There, you can find both data about the order itself and transaction details, for example, payment method, amount, date, etc. Such papers are issued after the money has been credited to your account. Moreover, you should take care of creating receipts for both full payments and with an advance or deposit. Clients should have written confirmation that you have received their money.
Despite the apparent similarity, these two documents have different purposes and perform different tasks from a business point of view. That is why always label each paper correctly, that is, enter the appropriate title “Invoice” or “Receipt.
