Salary Increase Request Form

What Is a Salary Increase Request Form?

A salary increase request form is an instrument that an employee uses to formally ask their employer for a raise. The importance of this form cannot be overstated as it offers an organized way to state your case for an appraisal. It's important to thoroughly understand how to utilize this tool effectively to increase your chances of a positive outcome.

Why you need a request for salary increase form

A request for salary increase form is your best resort when you feel you are underpaid or deserve a raise due to various reasons like increased responsibilities, significant contributions, or outstanding performance. This form allows you to express your appeal effectively, providing an opportunity for a structured discussion about your recompense.

Also, using a request for a salary increase form can prove beneficial in several ways. Not only does it give structure to your request, but it also allows for documented evidence of your formal request. This can be helpful if changes are not implemented immediately or if there is any dispute in the future. 

How to Fill Out Request Salary Increase Form

Take note of the following steps when filling out this request form to make an accurate and well-represented request:

1. Under "Date of Request", input the requested date for the increment in your salary.
2. In the "Request For" field, write down the reason you are filing this form. 
3. Add your "Employee Name" in the corresponding field, taking care to ensure the spelling and convention matches with official documents. 
4. Next, enter your "Employee ID" in the designated field.
5. Write down the "Requestor Name". This could be your name or someone who is making the request on your behalf.
6. Input the "Requestor Title", the official title of the person making the request.
7. Now, move to the "Current Details" section. 
8. Fill in your current "Division", "Department", "Job Code", and "Payroll Title".
9. Type your "Working Title", the title you currently hold.
10. State your Full-Time Equivalent (FTE) percentage in the field marked "FTE %".
11. Enter your current "Union", "Personnel Program", and "FLSA Status" in their respective fields.
12. Add in further details like your "Grade/Step", "Annual Base Salary", and "Salary Range".
13. Mention how long you have been funded under "Funding Duration", and also include your "Fund #".
14. Mark "Externally Funded" as Yes or No, depending on your circumstances.
15. Provide the name of your "Supervisor" and "Dean, Vice Chancellor or Associate Chancellor".
16. Proceed to the "Proposed Details" section, filling it out similar to the "Current Details", this time focusing on proposed changes.
17. In the section about "Internal Promotional Increase/New Hire Salary", specify whether it's an "Existing or New Position" and select whether it's an "Internal Promotion or External New Hire", also providing either 25th % tile of salary range or previous incumbent's salary accordingly.
18. Fill out the "Change Summary" section, providing the "Annual increase amount" and "Percent increase". Also, add the "Effective Begin Date" for these changes.
19. In the "Department Justification" section, provide reasons and/or facts supporting your salary increase request.
20. The last few sections are to be filled out by different approving authorities: "Compensation's Input", "Division Approval", and "Position Management Review Committee (PMRC) Approval". 
21. Submit the form once you have ensured all entries are correctly filled.

When to use a request for salary increase form

Employees typically use this document when they feel they've earned a pay bump due to their contributions. You may request a salary increase when you have:

• Taken on additional responsibilities.
• Showed consistent high performance. 
• Been with the company for a considerable amount of time without a raise. 
• Identified that your pay is below the industry standard.