Fillable Internship Offer Letter Template

What Is an Offer Letter to Intern?

Essentially, an intern offer letter is a professional document that an employer sends to a prospective intern. It outlines the standard conditions associated with the potential internship opportunity, providing details such as the stipend (if any), job responsibilities, work hours, and commencement and end dates of the internship. This letter is not only an offer to the intern but also acts as a formal agreement between both parties.

Importance of the intern letter of offer

Internships provide an invaluable opportunity for students to gain practical knowledge and experience relevant to their fields. An intern letter of offer makes this opportunity formal. It acts as a tangible agreement showcasing the responsibilities and requisites of the internship, thus ensuring a seamless integration of the intern into the professional environment. Not to mention, this letter can play a vital role in the Offer vs Contract decision-making process.

How to Fill Out Intern Offer Letter Template

You are required to tailor your intern letter of offer template to each intern by providing their contact information, specific job description and requirements, start and end dates, and stipend details:

1. Begin filling out the form starting with the "Date" section. Enter the current date in the format 'day/month/year'.
2. Next, you should provide the 'Name' of the intern by entering it in the respective field. This should be the full legal name as provided. 
3. In the 'Street Address', 'City', 'State ZIP' fields, provide the intern's address details accurately. 
4. Head on to the section designated for the company's information. Enter the 'Company Name'. Make sure to put in the accurate and complete official name of your organization. 
5. Indicate the 'Position' you are offering to the intern. Be specific and precise, providing the exact job title. 
6. For the 'Start Date' and 'Anticipated End Date', select the dates from the little calendar icon next to each input field. The start date and anticipated end date indicate the duration of the internship. 
7. Moving on to the 'Salary' field, provide the agreed-upon stipend or wage. Only input numbers in this field. 
8. In the 'Other Terms' box, detail other conditions or provisions that will govern the internship. These can include work hours, additional benefits, reporting structures etc. Try to be as brief as possible while explaining these terms clearly.
9. Insert the 'Internship Program Manager Phone #' and 'Mentor Phone #' in their respective fields. These numbers should be active and direct lines of contact for the intern.
10. After the intern has agreed to all terms and conditions, they should indicate their agreement by signing in the 'Accepted' section followed by the 'Date'. 
11. The 'Addendum' section is where you can insert the intern's responsibilities from the job description. Try to be specific and detailed, explaining clearly what their role will be during this internship. If possible, divide the responsibilities into concise bullet points.

When do I use an intern offer letter?

Businesses use an intern offer offer letter template when hiring an intern. A template serves as a guide to ensure that all the important details are included in the letter. Using an intern offer letter template can save time, ensure consistency in the format of your letters, and help to make sure that nothing important is left out.