Vehicle Rental Request Form

Understand the Importance of a Vehicle Rental Request Form

At first glance, a vehicle rental request form may seem insignificant in the grand scheme of your business operations. But over time, companies that handle vehicles rentals understand its crucial role. PDFliner, an online platform specializing in PDF documents, offers a straightforward and efficient vehicle rental request form. 

What Is a Vehicle Rental Request Form?

It isn't enough to hand over the keys to a client once they’ve paid their rental fees. You need to have documented proof that records pertinent details about the rental transaction. That's where the vehicle rental request form comes into play.

It's a document that provides essential information about the tenant and the rented vehicle. Additionally, the form records the dispatch and return dates and evaluates the vehicle’s condition before and after rental. As such, a comprehensive vehicle rental request form is an indispensable tool in any car rental business. 

How to Fill Out Vehicle Rental Request

To fill out the Vehicle Rental Request Form on the PDFLiner website, follow these detailed steps:

1. Enter your full name, email address, your location, and your phone number in the respective fields.
2. Sign your name in the "Signature" field and enter the current date in the "Date" field.
3. Provide a brief description of the reason for the vehicle rental in "Purpose of Travel" field.
4. Enter the required budget information: "Business Area," "GL Account," "Cost Center," "WBS Element," "Internal Order," and "Fund."
5. Check the appropriate box under "Functional Area" to select between the two options: 5580000000 or 5519000000.
6. In the "Vehicle Rental Company" section, choose the rental company by checking the appropriate box (Enterprise, Advantage, or Hertz).
7. Fill in the "Vehicle Pick-up Location" and "Vehicle Drop-off Location" fields with the respective addresses or locations.
8. Enter the pick-up date, pick-up time, return date, and return time in the designated fields.
9. Specify the day, month, year, hour, and select either AM or PM for each time field.
10. Indicate the "Total Number of Vehicles Requested" and the "Total Number of Passengers" in the appropriate fields.
11. In the "Car Type" section, check the box next to the type of car you are requesting: Compact, Economy, Midsize, Full-size, Intermediate, Minivan, or Sports Utility.
12. For each driver, enter the following details:
    • Driver Number 1: First Name, Last Name, and Email Address.
    • Driver Number 2: First Name, Last Name, and Email Address.
    • Driver Number 3: First Name, Last Name, and Email Address.
13. Note that only Clark County School District employees are allowed to drive the vehicles and that additional drivers must be added at the pick-up location.
14. Leave the "To be completed by Accounting or the Purchasing Department" section blank for processing by the relevant department.
15. Once all the fields are filled out, fax the completed form to the specified number: Accounting at 799-5396 or Purchasing at 799-5018.
16. Also, ensure to attach a copy of CCF-145 for all drivers as indicated at the bottom of the form.

User-friendliness of the form on PDFliner

One distinguishing feature about getting your vehicle rental request form from PDFLiner is the ease and convenience of use that comes with it. The platform's interface is intuitive and user-friendly, meaning that even if it's your first time using it, you'll be able to navigate through and complete your rental request form effortlessly.

Since it's an online platform, it affords the users the comfort of completing the form from anywhere and at any time. There's no need to physically visit a rental office or manually fill in printed forms, making this a time-saving solution for busy individuals. Also, you can use the built-in AI to help you with various questions.