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How to Fill Out Statement of Facts REG 256 for Any Purpose

REG 256 (or a Statement of Facts) is a legal document regarding your vessel or vehicle. It might be needed for various situations in which your property is involved in one way or another. When do you need REG 256 Form? How to fill it out correctly? Where to send it? Read below to find it out.
How to fill out statement of facts title image

What Is a DMV Statement of Facts Form?

This paper is produced by California DMV and is intended for a data declaration on vessels and vehicles. Among other documents, the DMV Statement of Facts Form is one of the most important when registering a car, motorcycle, etc. It is a two-page file containing several sections. Applicants do not have to fill in all REG 256 blocks but only pick those that are relevant to a specific situation. Unlike many other official papers, it does not have a fixed filing date; it depends on your goals. You can fill it out as needed or required.

Who Fills Out Statement of Facts for DMV?

You can use the California DMV Statement of Facts in the multiple cases:

Claim exemption from the applicable taxes

In cases when a vehicle was inherited, transferred within a family, or received as a gift you qualify for a tax exemption. This means that you should fill out the statement of fact to declare the reason for exemption and a value of a vehicle to the DMV.

Smog certification exemption

In California, smog certification is required for all vehicles that are more than four years old when they are being sold. But there are some cases when you can avoid that. Those cases are listed in the form.

Transfer of an unregistered vehicle

If your vehicle has never been registered and used, you should notify the DMV about that to request a transfer or title only.

Request a window decal

If you have a wheelchair lift or carrier on your vehicle, which blocks the view of the rear license plate, you should apply for a window decal with your license plate number. It is completely free of charge.

Notify about the vehicle body change

When you change weight, motive power, body type, or the number of axles for your vehicle, you should use REG 256 Section E to notify the DMV of all changes.

Make a correction

In Sections F and G you can request and explain a correction of your name or some other information that needs to be changed.
So basically this form aims to declare the vehicle condition and its facts and confirm the credibility of the information provided by an owner. If it turns out that some data is incorrect or was intentionally hidden during the paperwork, an applicant can be charged with perjury based on this form.

How to Fill Out Statement of Facts REG 256 for DMV?

When filling out this document, you are required to provide true factual information about your vehicle or vessel. There is nothing challenging about it; just prepare the necessary papers in advance (for example, your Ownership Certificate or Disabled Person License). Fill out only those blocks that are relevant to your current situation and leave the rest of them empty. Following CA DMV REG 256 instructions:
Step 1: In the file header, enter your license number, vehicle (or vessel) ID number, year, and brand of the vehicle. These are required fields in all cases.

Step 2: Section A should be completed to qualify for tax exemption. Pick your reason for the requirement from the options provided, and enter the current market price of your vehicle.
Form REG 256 in PDFliner website
Step 3: Section B contains information about smog certification. You should indicate why your vehicle does not need it at the moment. You have several points to select from.

Step 4: Complete Part C if you need to transfer an ownership or title of a vehicle that has not been parked on the street, used, or registered.
Fillable Statement of facts REG 256 Sections B and C
Step 5: Section D of DMV REG 256 is used if you are disabled and require a window decal. To do it, you need to provide additional information confirming your disability, the information on your vehicle, and the exact address where a sticker should be sent.

Step 6: Part E should be completed if you plan to change the vehicle body. Here you need to indicate the market value of your car, the total amount of changes, and their date. Next, specify which modifications you made, for example, changing the body type or motive power.

Step 7: Use Part F if there is a mistake in the ownership certificate, and you would like to fix or correct it. This block should also be completed if you have changed your name, for example, after marriage or divorce.
Fillable Statement of facts REG 256 Sections E and F
Step 8: The last G section should be used to validate all of the above facts. You can write in any form that everything described is true and correct. Also, if you need to make any other corrections except for your name, you can report them in this section.

Step 9: After entering all the information about the vehicle/vessel, provide your full name, and contact phone number, enter a current date, and sign the form. These fields are also required once.

As you can see, the process of filling REG 256 CA DMV is simple and does not take much of your time, especially if you use the PDFLiner editor. It has all the tools you need to add and edit text, check boxes, and sign papers. Plus, you don't need to print and scan completed files; everything can be done online right in a browser.

How to Sign REG 256 with PDFLiner?

Our platform offers a convenient feature for signing any records. On the second page of this form, there is a "Sign Field" at the very bottom, where you should put your signature. You can do it in four ways. In a blank line, type your name, and the editor will automatically turn it into a signature.

You can also hand-sign the document using your mouse or trackpad, upload an electronic signature if available, or take a photo of the already signed paper. After that, press the "Sign" button, and the entered information will appear in the picked field.
Signature field in Statement of facts REG 256

How to File REG 256?

You can submit your completed document electronically through the California Department of Motor Vehicles' official site or print it and bring it to one of the DMV offices near you. If you are interested in where to mail CA DMV REG 256, then the exact address of the organization is currently the following:

Department of Motor Vehicles
P.O. Box 942869,
Sacramento,
CA 94269-0001.

The recipient should, of course, be the DMV. Unlike tax forms, this paper does not have an exact due date. It depends on your current situation. For example, the need to submit this document can be set by a DMV technician.

Frequently Asked Questions

Want to know more about filling out the Statement of Facts? For more information, see the answers to some common questions in this section.
Who has to sign REG 256?
Sometimes users have a question, who signs the California DMV REG 256. It should be completed by an applicant who is the new owner of a vehicle. Regardless of whether you buy a car or it is a transfer between family members, it should be filled in and signed by the one who will use it in the future.
How do you fill out a Certificate of Title?
Both parties should complete a Certificate of Title (or Pink Slip). Its Front Page contains information about a seller (the vehicle owner), their driver license number, residence address, and odometer readings. The back of the document is intended to be completed by a buyer, who needs to indicate their full name, address, and driver license or ID number.
Can I get a copy of my car title online?
It depends on your situation. The fact is that in most regions, a person should notarize their application. If in your case, it is not required (for example, if you lost the original or it was damaged, but your data remains the same), you can apply online through the official website of your local DMV.
Does a contract have to be countersigned?
Yes, to submit the Statement of Facts REG 256, you must certify all the specified data with a signature. It serves as a guarantee that you have read the information and confirmed it.
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Liza Zdrazhevska
Marketing Content Specialist at PDFLiner