Conditional Offer of Employment Letter Template

What Is a Conditional Offer of Employment Letter?

A conditional offer of employment letter is a formal way of offering a job to a potential candidate provided they meet specific conditions. This letter is usually issued after the candidate successfully gets through the interview stage before finalizing the employment. It often stipulates conditions that the candidate must fulfill for the job offer to be confirmed. These conditions might relate to references, DBS checks, health checks, qualification confirmations, etc.

Benefits of using PDFLiner

• The form can be filled out online and saved, eliminating the need for manual paperwork.
• With the ready-made template, you can minimize the risk of forgetting important details or making legal inaccuracies.
• The resulting professional-looking document enhances your company's image by demonstrating a high level of organization and professionalism.

How to Fill Out Conditional Offer of Employment Letter

Here's a detailed guide on how to fill out the conditional offer of employment letter template on the PDFliner website:

1. Enter the current date at the top of the letter where [Date] is indicated.
2. Fill in the recipient's name, address, city, state, and zip code in the fields provided at the top of the form under [Name], [Address], [City, State, Zip].
3. Replace [Name] in the salutation and elsewhere in the document with the recipient's full name to personalize the letter.
4. Insert the company name in the space provided where [company] is mentioned throughout the document.
5. Specify the details of the fit for duty examination and drug test, if applicable, and clarify any additional agreements that need to be signed such as the Employee Handbook, Confidentiality and Non-disclosure Agreement, and an Employment Agreement.
6. Complete the section regarding the start date of employment by filling in the blank space in the sentence that starts with "Should you meet the conditions of employment, we expect you to begin work on ____."
7. Input the salary or wage offer where [amount] per [hour/year] is mentioned, along with any other compensations like bonuses, auto allowances, or cell phone stipends.
8. Detail the job responsibilities and attach a job description if referred to in the template. Ensure this matches the duties discussed during the interview and aligns with the company’s requirements.
9. Discuss the introductory period and the company benefits that the employee will be entitled to after this period as mentioned in the summary benefit plan documents and Employee Handbook.
10. Prepare to collect two copies of documents that establish Identity and Employment Eligibility on the first day of employment and list acceptable documents as mentioned in the template.
11. Ensure the candidate agrees that they have not retained any proprietary files or confidential information from previous employers as mentioned under the expectations related to former employers.
12. Confirm the candidate has not initiated contact with former clients, vendors, or employees to persuade them to sever ties with former employers, as detailed in the expectations section.
13. Verify and collect any Employment Agreement, Confidentiality Agreement, Covenant Not To Compete Agreement, or Shareholder Agreement the candidate might have signed with previous employers.
14. Include a closing statement where the candidate can accept the terms and conditions by signing and dating the document where indicated at the bottom of the form.
15. Replace placeholders like [stock options] with specific details related to the company's stock option plan and any other benefits not contained in the letter.