Form W-3SS

What Is Form W-3SS

Form W-3SS, "Transmittal of Wage and Tax Statements," is the summary page used to report total wage and tax information for employers filing form W-2AS, W-2CM, W-2GU, or W-2VI. Employers in American Samoa, the Commonwealth of the Northern Mariana Islands (CNMI), Guam, and the U.S. Virgin Islands use this form to transmit Copy A of wage and tax statements.

What Is The Difference Between W-3 And W-3SS?

The forms W-3 and W-3SS serve similar purposes but are used in different contexts. form W-3 is the "Transmittal of Wage and Tax Statements" used in the United States to accompany form W-2 when submitted to the Social Security Administration. It summarizes the total earnings, Social Security wages, Medicare wages, and withholding for all employees for the year.

Form W-3SS, "Transmittal of Wage and Tax Statements for American Samoa, Guam, the Commonwealth of the Northern Mariana Islands, and the U.S. Virgin Islands", is specifically for employers in these U.S. territories. It serves the same purpose as the standard W-3 form but is tailored for use in these territories.

How To Fill Out Form W 3SS Instruction

Filling out form W-3SS involves these steps:

• If applicable, enter your control number.
• Check the boxes that apply to your type of business.
• Enter the total number of W-2 forms you submit.
• Provide your EIN.
• Fill in your business name and address.
• List any other EINs used if applicable.
• Report totals from your W-2 forms.
• Enter the total income tax, social security tax, and Medicare tax withheld.
• Provide a contact person's name, telephone number, fax number, and email address.
• The form must be signed and dated by the employer or authorized representative.

Ensure accuracy in reporting, as this form summarizes the information on all the W-2 forms you submit. For detailed instructions, refer to the IRS guidelines.

How To File Form W-3SS

To file form W-3SS, employers must send this form along with form W-2 Copy A to the Social Security Administration by the required deadline. This form should not be filed if you have already submitted it electronically. Ensure the form and the individual W-2s bear the correct tax year and employer identification number. Form W-3SS and its accompanying forms W-2 are due by January 31 following the tax year reported. This applies to both paper and electronic filings. If this date falls on a weekend or legal holiday, filings are due the next business day.