How to Sign W-9 Form Electronically: Simple Guide & Tips

Who can sign a W-9 form, and why is it needed? US individuals and legal entities have to complete this form to give information about their taxpayer identification number and associated certification. The W-9 form was created and provided by the IRS and is used by the companies you work with to collect information about your tax status.
Once completed, the form should be sent directly to the company you work with. Luckily, you can do it by signing this form electronically. To learn more about the form, you can click here.

How to Sign W9 Online

To sign a W-9 online form you don’t have to be an expert. First of all, you have to get a proper tool to fill and sign W-9 online. The PDFLiner will be a perfect choice since you can just use its free trial version to complete the form. Second, just proceed to fill by following the tips. It will take you only several minutes to deal with the form and send it to your employer.

To sign W-9 online just open it with PDFLiner editor and:

  1. Scroll down to the end of the first page and left-click on the "Sign Field".
2. Click the "Add New Signature" button if you don’t have a signature yet.
3. Choose a signing method.
4. Add your signature and click the "Sign" button
That’s it, after these simple steps your Form W-9 will be signed and ready to be saved. Click the "Done" button in the upper right corner and choose a saving method.


Who can sign a W-9?
Form W9 must be filled out by US citizens or people who have a green card, as well as by persons who are considered US residents because they live in the US, work there, or are married to a US individual.
Does a W-9 have to be signed?
If you wonder does a W-9 have to be signed, you should know the following: most companies ask you to sign all W-9 forms, but the IRS does not require most W-9 forms to be signed (or certified). The official instructions on filling and signing the W-9 state that, as a general rule, for "payments other than interest and dividends, you should not be required to sign the certificate, but you must provide your correct TIN".
Can you electronically sign a W-9?
Of course, you can do it by using the how to sign W-9 form electronically guide above.

Go Paperless with PDFLiner

Fill out, edit, sign and share any document online and save the planet!
Dmytro Serhiiev
Tax Consultant & Co-Owner at PDFLiner
  • How to Sign W-9 Online 4 Easy and Quick Steps
  • How to Change Font in PDF Documents in a Nutshell
  • How to Fill Out PDF Tax Forms